Running your center on Studyfin

Go to Start your center and sign in with a Google account — you become the owner/admin. Your free trial covers up to 2 coaches and 20 students. A setup checklist on your dashboard walks you through the first steps.

A banner at the top of your dashboard that tracks the five things to get running: invite a coach, add a student, set your rates, connect online payouts, and add your branding. Each step links straight to the right screen, and it ticks off as you go.

In the Coaches card, enter their email and send the invite. They sign in with that Google email at center-coach.html and get their own workspace and students.

In the Admin tab, toggle each coach's permissions — "can schedule" and "can invoice". Coaches only ever see and manage the students you assign to them.

Add them one at a time in the Students card, or bulk-import by pasting spreadsheet rows (name, grade, email). You can also convert a lead from the CRM into an enrolled student in one click.

On the roster, pick a coach from the dropdown next to the student. That coach then sees the student on their dashboard.

From a coach's My schedule or the admin Schedule tab, pick the coach, students, subject, time and length. Choose "repeat weekly for N weeks" to create a standing slot. A week calendar view shows everything at a glance.

After a session, mark it Complete (counts toward payroll and the family's invoice), No-show (not billed), or set per-student present/late/absent for group sessions. Automated email reminders can be enabled for your center.

Set each coach's hourly rate in the Payroll tab. The payroll report totals completed hours × rate for the period. "Pay coaches now" sends Stripe transfers to each coach's connected account. Coaches set up their own payout account from their page ("Get paid").

Set a tuition rate, then generate invoices from completed sessions in the Invoices tab. To take cards online, do a one-time "Set up card payments" (Stripe Connect) — funds go directly to your bank, and each unpaid invoice gets a payment link to send the family. You can also add a tax rate, coupons, late fees, or recurring/auto invoices.

Yes. Once card payments are on, a parent can pay a child's invoice by card from their own dashboard, and a branded printable receipt is available for any paid invoice.

Define bundles (name, hours, price) in the Invoices tab. Grant hours to a student manually, or let a parent buy hours by card. Balances are tracked, and completed sessions can draw down the hours.

Yes — upload your logo and set a display name, tagline, accent color and email "from" name in the Branding card. Your brand appears across the admin, coach, student and parent screens.

The Reports tab shows monthly revenue, coach utilization, retention, and top students by lifetime value, plus CSV exports for roster, invoices and sessions.

The Leads (CRM) tab is a simple pipeline (new → contacted → trial → enrolled → lost) with follow-up tasks and one-click convert-to-student.

Yes — a parent and their child's coach can message 1:1 about the student (moderated). An admin can also broadcast an announcement to all families from the Admin tab.

The free trial covers 2 coaches / 20 students. Beyond that it's per-coach seat billing, which you manage or cancel yourself. For the current price, see the pricing shown when you add billing.

See Security, Trust and Privacy for how student and family data is handled. As the owner, you can export your center's data as JSON from the Admin tab at any time.